Suspension files are one of the best storage and document containers out there. They help you neatly file your documents and protect those important documents from the elements. Because they are designed to be flexible storage that would allow you to move documents around, they also help you save storage space.
Hanging Files are folder-style document containers that hang from two rails secured with hooks. The most common are the standard files that open at the top. Side files, on the other hand, open from the side.
Choose the hold files that best contain your documents. There are two sizes of hanging folders: A4 and folio. A4 files have a total width of 340mm and a paper folder width of 300mm. Foolscap files, on the other hand, are a bit roomier: they have a total width of 405mm and a paper folder width of 360mm.
For small file cabinets and pedestal drawers, a standard suspension file cabinet would suffice. However, if you have one of those tall filing cabinets, you’ll want to use side hanging folders because they open from the side, which means you won’t have to use a ladder to get your documents out of the hanging folders.
As with all document containers, the stronger the material, the better they will be able to protect your documents. But if you are on a tight budget, you can go for a Manila Hanger File, which is very affordable. The bottom line is that you should be able to adequately protect your documents and it should look presentable enough. But if your budget allows it, you can opt for plastic hanging files. Usually made from polypropylene, the plastics are more durable than Manila plastics, but they are also a bit more expensive.
Document bins help you control clutter on your work desk, whether it’s in your home office or at work. Sleep files are great because your files look neat and organized.
However, you should always work to ensure that the contents of each folder are organized as well. The key is to use the features of these files to help you organize your documents logically. Organize your documents according to what works best for you or how you typically use them. If the files are mostly names, you should sort them alphabetically. Use the tabs in the file folders to label them appropriately. You can even add indexes to make sure you can see the contents of your folders at a glance.
You can also try to organize the folders in the suspended files according to the documents you use most frequently. One of the rules of file organization is that you should make sure that the documents you regularly retrieve and archive are always closer and easier to access. Documents that you rarely file and retrieve can be placed further away. Or you can even keep them in a storage box or storage area.