One of the most common difficulties shared by Internet users and businesses alike is the lack of options when it comes to sharing large files online. Here are 10 of the most common complaints. Do not worry; we will also talk about a solution!
1.Security. For many businesses and Internet users, sending large files via email is not an option. You don’t have to be sending sensitive information or patient medical records to want and deserve 100% security. Email certainly does not guarantee any level of security. Plus, it’s all too easy to lose an email or have it accidentally deleted or worse, intercepted. Digital file transfer solutions, while offering a bit more security than standard email, don’t take the extra steps that FTP site hosting has in place. Although it should be noted that security measures within FTP site hosting services vary. Look for services that are HIPAA compliant. That means the service meets government security standards and is secure enough to transmit and store sensitive medical files. There is nothing safer than that!
2. Size restrictions. Most email programs limit the file upload size to about 10 MB. That’s not a lot of space. Many compressed documents are still too large, and spreadsheets, graphics files, audio files, and more are too large to send. Digital File Transfer has the ability to handle larger files, however file size is generally still limited and there is a limit to the type of file you can upload and share. FTP site hosting means virtually unlimited file size, up to 100 GB, and more file types than you can imagine.
3. Time restrictions. The digital file transfer comes with handcuffs. The recipient must open and download the file within a specified time period. If that doesn’t happen… poof, it’s gone. This means that if your recipient didn’t have a chance to access the file before it disappeared, she has to go through the process of uploading it and sending it again. Once you upload a file to your FTP site, it will be there until you delete it. No wives.
4. Collaboration problems. Many times people share files because they are collaborating on a project. If the file isn’t too big, email is good for instant collaboration. Digital transfer does not offer any collaboration tools. However, collaboration is easy with FTP sites because users can upload the modified file and their correspondence. Also, an FTP site can have many users assigned to it, which simplifies collaboration. This solution also means projects are easily tracked and progress won’t be lost. FTP keeps collaboration on track and simplifies the process.
5. Restricted file types. Many companies use proprietary software programs. Specific software for your industry. For example, architects, engineers, and designers use specialized technology. Email does not allow many types of files. However, with FTP, there are no restrictions on the type of file. All you have to do is upload it to your site and share it with other users, customers and partners.
6. Too expensive. You might be thinking… email is free. Yes, many email programs are free, but you’ll be hard-pressed to find an email program that allows its users to upload files larger than 5-10 MB. That’s not a lot of space! However, hosting FTP sites is extremely cost effective and you only pay for the storage needs you have. Plans generally range from a modest 600MB all the way up to 100GB. If your needs grow, updating your site is quick and easy. So how much does FTP hosting cost? Plans start at around $2.00 a week and there are no extra setup fees or sneaky side fees.
7. A long-term commitment is required. Many file transfer solutions require long-term commitments or memberships. Many FTP site hosting services keep it simple. Companies invest in a month-to-month plan that they can change or cancel at any time. No long-term commitment means that if your business changes, you can modify your plan as you see fit.
8. Incomplete technology. Sometimes technology is a real pain in the butt. It’s true. You think you’ve found a solution, you pay for it, you load the software, and then you need a tech degree to figure out how to make it work for you. Not only time is wasted, money is also wasted. FTP is the fastest, easiest and most widely used file sharing system available. It is accepted all over the world and the technology is well established which means there are no bugs.
9. Software knowledge required. Different technologies have different learning curves. Some are easy to press and some are… well, they’re tricky. FTP is easy. Also, some FTP site hosting services offer their own web-based software, which means you don’t have to install anything on your computer. All you have to do is know how to click a few keys on the keyboard, no computer technology degree required.
10. Lack of branding or customization options. Email and digital file transfer systems don’t allow you or your business to create a consistent image. FTP site hosting can offer you the ability to customize your site for consistent branding.
When it comes to sharing large files online, there really is only one quick, secure, easy, and cost-effective solution: FTP site hosting.
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